No RFI is Left Behind.
No more emails, no more manually maintaining excel files, no more file attachments, and no more network folders. Use a RFI tool to organise and maintain all the RFI related information in one place.
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Intuitive and Easy to Use.
Powerful features will help you stay efficient and organised managing all your RFI in one place. Here are some of the benefits of using an automated RFI tracking system:
Easy Status Tracking
Track and report on progress and status of RFIs all in one place. You will never have to ask about the status of an RFI ever again. Be in the know on who is doing what, when and how.
Automated RFI Log Reports
Generate automated RFI log reports to reduce the time and eliminate data entry errors. Totally remove manual tracking and improve overall efficiency and accuracy.
RFI Audit Trail
System tracks the history and full audit trail of an RFI and all related comments and attachments. All RFI replies, comments and file attachments are archived and always just one click away.
Multi Level Security
Role based system allows to set, control and customise access level according to workflow and individual organisational roles. Tasks and approvals are assigned to individuals based on their responsibilities.
Easy Access For Everyone Involved
Web based RFI system supports multiple parties at disparate location to participate in the workflow. Specially designed to help manage RFIs between internal stakeholders and outside contractors.
Keep Everyone Notified
E-mail notifications and in-app alerts are configured and triggered based on status and various events. Automated alerts and notifications will keep everyone on the same page and alert them of new tasks.
Configurable RFI Workflows and Custom Request Forms
Setup workflows and custom request forms based on the type of the request and your RFI process. Parametric approach allows for setting up rules and conditions to assign the right users for the right tasks to seamlessly execute the RFI business process at every stage.
Simplify the RFI process into a set of clear and actionable tasks
Guide everyone through the defined approval process
Manage complex RFI workflows including branches
Data Driven RFI Workflow
Data driven approach stores all of the RFI related information in a database, while still supporting document-centric deliverables. Our RFI tool enables following:
RFI Forms
Generating RFI document from data fields as per predefined template.
Powerful Search
Search through RFIs based on any field to identify items related to specific criteria.
Measure and Improve Efficiency With RFI Analytics
Generate tailor-made RFI analytics and KPI visualisations to identify and improve inefficiencies in your RFI workflow e.g. number of RFIs per project, average RFI response time per contractor, number of RFIs responded after 10 days, etc.
Quickly Eliminate Bottlenecks
Alerts are displayed to the appropriate parties in the workflow based on combination of timing and status of an RFI. Everyone knows exactly what’s next and waiting for their action.
As soon as one step in an RFI process is finished, the system knows exactly whom it should go to next and takes care of forwarding the data. It’s like an assembly line where people efficiently execute only tasks specifically assigned to them in an RFI process.